Buyer
|
A buyer originates an RFQ.
He will get a number of responses from suppliers, from which
he can select the most favorable to place his orders.
In this system the buyer has the ability to control freight
options and select his orders based on optimum freight
charges. |
Company
|
All users of the system,
both buyers and suppliers, should be registered under their
correct company name. It is advisable to have a company only
registered once in the system, as subsequent registrations
will not obtain credit terms. If, for example, five people
from the same company want to register, the supervisor
should register first and then add all other users according
to their position in the company.
The system clearly distinguishes between the buyer und
supplier functions and keeps them separate. So, if in the
above example two of the five employees are salespeople then
the supervisor should register first as a buyer, add the two
buyer employees, then create a supplier structure and add
the salespeople. The system clearly distinguishes between a
buyer company and a supplier company, although you only need
to register a company once. You can clone the opposite part
after you have registered. |
Compliant
|
A supplier's bid or
response to a buyer's RFQ is compliant if quantity, product,
and delivery date can be fulfilled for a line item. |
Currencies
|
The system does not
currently allow or prevent the use of more than one
currency. It assumes that all amounts are in U.S. dollars.
All Evente invoice amounts are in U.S. dollars. |
Evente Shipping
|
Evente Inc. provides this
system as an e-marketplace service to both buyers and
suppliers. However, the emphasis is on the buyer being able
to choose the shipping method by which he receives the
purchased goods. The buyer is encouraged to let Evente's
shipping partners handle the freight. If the buyer does not
want to use Evente shipping then a fee becomes due for each
sale transacted through this system, payable by the buyer to
Evente. |
FARS
|
The system can be used
for FEDERAL ACQUISITION REGULATION STANDARDS based
procurement.
-
The vision for the
Federal Acquisition System is to deliver on a timely
basis the best value product or service to the customer,
while maintaining the public’s trust and fulfilling
public policy objectives. Participants in the
acquisition process should work together as a team and
should be empowered to make decisions within their area
of responsibility.
-
The Federal
Acquisition System will -
-
Satisfy the
customer in terms of cost, quality, and timeliness
of the delivered product or service by, for example—
-
Maximizing
the use of commercial products and services;
-
Using
contractors who have a track record of
successful past performance or who demonstrate a
current superior ability to perform; and
-
Promoting
competition;
-
Minimize
administrative operating costs;
-
Conduct business
with integrity, fairness, and openness; and
-
Fulfill public
policy objectives.
-
The Acquisition Team
consists of all participants in Government acquisition
including not only representatives of the technical,
supply, and procurement communities but also the
customers they serve, and the contractors who provide
the products and services.
-
The role of each
member of the Acquisition Team is to exercise personal
initiative and sound business judgment in providing the
best value product or service to meet the customer’s
needs. In exercising initiative, Government members of
the Acquisition Team may assume if a specific strategy,
practice, policy or procedure is in the best interests
of the Government and is not addressed in the FAR, nor
prohibited by law (statute or case law), Executive order
or other regulation, that the strategy, practice, policy
or procedure is a permissible exercise of authority.
Evente will assist in folowing these guidelines but is
the responsibility of the trading partners to maintain
current compliance.
See http://205.130.237.11/far/loadmainre.htm or
http://205.130.237.11/far/
|
Outbound Freight
|
In this system most
freight is considered inbound freight, because it is a
shipment from the supplier inbound to the buyer, and the
buyer is responsible for the freight (FOB = freight on
buyer).
The outbound freight module allows the buyer to return goods
back to the supplier. It only allows shipments between
existing trading partners. You cannot send goods just
anywhere. In this case no supplier invoice or credit note is
generated. The supplier is responsible for crediting the
buyer on receipt of the goods.
You need to either have a credit card registered or have
obtained net terms before you can utilize the Outbound
Freight module. Evente will invoice you for the freight
costs. |
Position
|
In this system an
individual who is registered is assumed to have a position
within the company he is registered with. The system allows
the highest ranking person to maintain a hierarchy of
positions and assign each position to an individually
registered user. |
RFP
|
A Request for a Proposal.
The buyer requests from potential suppliers an extensive
description of their goods and services to satisfy his
needs. This system makes no distinction between RFPs and
RFQs. It assumes we are dealing mainly with RFQs. |
RFQ
|
A Request for a Quote.
The buyer specifies what he wants and invites a selection of
suppliers to provide a quote. As each supplier ships the
goods from different locations, this system attaches to each
quote an anticipated shipping cost. The buyer can then
decide on where he wants to place his order. |
Supplier
|
A supplier registered in
this system is automatically informed of RFQs from buyers.
A supplier should register the appropriate SIC/NAIC codes of
his business (here called UNSPSC, which is a combination of
several business codes), as buyers will be able to invite
suppliers based on those codes.
A supplier should respond to as many RFQs as possible.
However, the buyer will select the most favorable quotes
based on a combination of price and shipping costs. |
Zero Buyer
|
A person who is
registered as a regular buyer, but has zero purchasing power
within the company. He is allowed to create an RFQ, but he
cannot invite suppliers until the RFQ has been approved by a
supervisor with a sufficiently high purchasing limit. |
