Maintain Account

Be Sure To Keep Your Account Information Up To Date

When you use Evente, you want to make sure that you have identified the members of your company who will be using Evente.

Remember that you can use Evente both to purchase items from your suppliers, and to supply your company's customers.

As a buyer -- Depending on how your company is organized, you may want to include only yourself, or several people in your purchasing department. If some employees in field offices have authority to make purchases, you may want to add their names as well. (This is a great way to control "maverick spending.") If you delegate some of the purchasing activities to your administrative assistants, you will want to include their names as well, and assign appropriate limits on their purchasing authority. In Evente it’s easy to set up this kind of “hierarchy” of approval.

As a supplier -- Include the names of employees who will be using Evente to communicate with your customers and prospects.

As a buyer or supplier, you should invite other companies you deal with to use Evente, so you and they can take full advantage of the system. This is easy to do. As a buyer, just enter the e-mail addresses of the contacts you deal with at your supplier companies. Evente will automatically invite them to register. There's nothing more you need to do.

Similarly, it's just as easy for a supplier to invite its customers to register with Evente

You can add some of these details later, You can return to the “Organization Maintenance” screen at any time, to add to or modify the information you’ve entered, or to delete an entry.

After you have entered the names of employees in your company and the e-mail address of your contacts at your supplier companies, you can invite them to log into the Evente system. They do not need to register separately.

Other important functions are handled through the “Manage Your Account” screen.

The User Profile settings are for changing the password of a user in your hierarchy and other variables, such as purchasing authority.

The Credit Card and Trade/Bank References links are for providing optional financial information.

Trade and bank references, of course, are routinely requested when you start doing business with a new supplier. By entering them here, they will be available whenever you need them, ready to forward with a click of your mouse.

You can provide a company credit card number to cover shipping-related costs on purchases for which you have not arranged net terms. The card can be used only for these shipping expenses, not for purchases.

The financial information you choose to provide can be used when other companies evaluate your requests for trade credit. Suppliers who apply for "Evente Approved Supplier" status must also provide financial and other corporate information.

In the second column of the “Manage Your Account” screen are several additional links.

Use “Location Maintenance” to update information about your company – a change of address, phone number or e-mail, a new field office, and so on.

The “Project Maintenance” link is a useful tool to assist you in project cost accounting. It allows a buyer to capture all costs related to a project, helps you ensure that you have purchased all the items you need to complete the project, and allows you to track the delivery of those items. Project tracking can help you company in other ways as well, such as showing project completion stages for tax and accounting purposes, and for projecting cash flow requirements.

Use the UNSPSC link to enter the United Nations Standard Products and Services Code (or codes) for your products and services. This allows companies anywhere in the world to understand precisely what you produce, enabling new buyers to find you easily.

UNSPSC provides an global standard for the efficient and accurate classification of almost all products and services. To locate the UNSPSC commodity codes that can be used by your company, click here.

If you prefer, you can also enter SIC or NAICS codes, or search by text, and Evente will help you find the correct code.

Just as buyers invite suppliers to use Evente, the Invite Buyers link is fur use by suppliers who want their customers to take advantage of the convenience and efficiency offered by the Evente system.

Manage Certificates

Does your company have an ISO 9000 or ISO 14000 certificate, or other certifications of the quality of your production and service capabilities? Enter information about them here, so companies with which you transact business can see them as part of your business profile.

Evente Approved Supplier

Evente offers a verification service which gives prospective customers a detailed, independently validated source of information about your company. Potential customers can scan for Evente Approved Suppliers, knowing that this approval provides them with a big head start on their own due diligence process.

Manage Affiliations

Many companies on the Evente network come to us via their affiliations with such business organizations as the Better Business Bureau, geographic or industry chambers of commerce or other industry-related organizations. Your participation in such groups may be significant to a potential customer; enter that information here, so they can find it quickly and easily